iPiPE Pest Observation, Submission, Sharing, Viewing, and Usage Policy 
February 2017

The Integrated Pest Information Platform for Extension and Education (iPiPE) provides an information technology (IT) solution for the collection and management of crop/plant and pest observations. These observations can be viewed independently and will also be input into models and be accessible by other analysis tools in support of pest scouting, phytosanitary activities, and production decision making in the field. The iPiPE has integrated smartphone with traditional computer applications to enable the transfer of observations directly from the field and for the delivery of decision-support products to personnel in the field. Inherent in the iPiPE design is its record keeping capabilities and its ability to respect the privacy of growers and organizations, and the professionalism of participants who have access to iPiPE crop/plant and pest data. This document describes the iPiPE pest-data-user categories and rules. iPiPE Data Submission, Data Sharing and Data Viewing rules specify how field observations are managed from the moment they are uploaded to the iPiPE platform to their incorporation into decision support products. Prior to gaining authorization to participate in the iPiPE, individuals and entities must accept these rules. 

iPiPE Pest-Data-User Categories

Pests (P)
are stratified into four categories in iPiPE:
  • P1) regulated, quarantine, 
  • P2) regulated, non-quarantine,
  • P3) non-regulated, supervised, and 
  • P4) non-regulated, non-supervised. 

   

The regulated pest status (and consequently the non-regulated pest status) is determined by USDA APHIS PPQ. Regulated, quarantine pests (P1) are determined on a national basis while the other pest categories (P2-P4) are determined on a state by state basis. APHIS-PPQ maintains a Widely Prevalent Pest list for each state. Pests not on this list are considered regulated, non-quarantine (P2) unless they are regulated, quarantine pests (P1). However, the State Plant Regulatory Official (SPRO) has the authority to override the Widely Prevalent Pest list designating the status of a pest not on the list as non-regulated. The non-regulated, supervised (P3) or non-regulated non-supervised (P4) status for a pest is determined by an iPiPE administrator in consultation with the state Extension specialist. Detailed definitions of the pest categories are provided in Appendix 1.

Pest data are stratified into five field observations types (OT) in iPiPE: 

  • OT1) Observations confirmed by a qualified laboratory operated by USDA APHIS PPQ, 
  • OT2) Observations confirmed by a qualified laboratory run by an entity other than PPQ, 
  • OT3) Observations confirmed by an Extension specialist, 
  • OT4) Observations confirmed by diagnostic tests in the field or non-qualified laboratory, and 
  • OT5) Observations without confirmation with tests. 
The set of diagnostic laboratory procedures and field tests required for confirmation are specific to each pest. Each OT is depicted using a unique symbol on iPiPE maps. If multiple levels of confirmation are present in one geographic area, the symbol for the highest level of confirmation will be displayed.

iPiPE users (U) are assigned to a category according to their level of authorization to view pest observations and employ analysis and delivery tools. There are four broadly defined authorized user categories:
  • U1) Federal official, 
  • U2) State Extension specialist/official, 
  • U3) Company representative, and 
  • U4) Crop consultant/other professional.  
The federal official category includes USDA-APHIS-PPQ laboratory personnel and designated USDA officials. State Plant Regulatory Officials (SPROs) and state Extension specialists and other designated state officials are included in the State Extension specialist/official category. Representatives in a single company are considered an entity in the iPiPE so that they can share information products among themselves. The crop consultant/other professional category is a catch-all group that includes all individual participants in iPiPE who are not in user categories U1–U3 (master gardeners). Pest observations and analysis viewing privileges for iPiPE users in the company representative and crop consultant/other professional categories are similar. The categories are differentiated because of registration procedures and costs. Companies that join the iPiPE pay a single fee to register a set of employees with unique capabilities to share data and analysis products among themselves. In contrast, the crop consultants/other professionals category is comprised of individuals. 

iPiPE User Rules for Data Submission, Sharing and Viewing to Protect the Privacy of Participating Individuals and Companies

iPiPE Data Submission

1. Authorized users may enter observations on pests in categories P1-P4 for which the iPiPE provides functionality. The set of pests included in iPiPE has been determined by participants and will continue to expand to serve their needs. 

iPiPE Data Sharing

2. All observations submitted to the iPiPE become property of the system to be shared among authorized participants only. Participants retain ownership of their observations outside the system. The data may be shared within the system to observer-designated iPiPE participants and groups of participants.  iPiPE participants can request and be granted coordinator functionality for employees by an iPiPE administrator enabling the employer to: 1) create new iPiPE participant accounts for employees; and 2) co-own the data entered by employees.  There are two exceptions to the iPiPE privacy statute that are specified below in rules 4 and 5. Data sharing can only be authorized by designated participants (see rules 4 and 5) for pest category and observation type combinations listed in Table 1.

3. The privacy statute will be imposed for 3 years subsequent to the date of pest observation. After 3 years, P2, P3, and P4 category data may be shared with researchers after a formal written request has been approved by the “Advisory” committee. The approved data will be extracted from the iPiPE database and sent to researcher making the request.

Table 1: Pest category-observation type combinations available for sharing among iPiPE participants.

 

Observation Type

Pest Category

OT1

OT2

OT3

OT4

OT5

Regulated, quarantine (P1)

s

ns#

ns#

ns#

ns#

Regulated, non-quarantine (P2)

s

s

s

ns

ns

Non-regulated, supervised (P3)

s

s

s

ns*

ns*

Non-regulated, non-supervised (P4)

s

s

s

s

s

s = data that will be shared

ns = data that will not be shared

OT1 = Field observations confirmed by a qualified laboratory operated by USDA APHIS PPQ

OT2 = Field observations confirmed by a qualified laboratory run by an entity other than PPQ

OT3 = Field observations confirmed by an Extension specialist

OT4 = Field observations confirmed by a diagnostic test in the field or non-qualified laboratory

OT5 = Field observations without confirmation with tests      

Note: Observations in pest categories-observation type combinations designated with an “s” may only be shared by authorized individuals in accordance with the iPiPE rules 4 and 5. Observations in other pest category-observation type combinations designated by “ns” may be entered into the iPiPE and viewed by the observer but will not be shared with other participants. Data in those pest category-observation type combination designated by “ns#” will be shared with USDA PPQ officials. Data in those pest category-observation type combination designated by “ns*” will be shared with state Extension specialists/ officials on a state-by-state basis.


4. Designated federal officials are authorized to share observations of regulated quarantine pests (P1) with other authorized IPIPE users on an individual basis (company representatives, individual crop consultants, and other professionals) and with non-participants (1st exception to rule 2). Shared P1 data are displayed on maps at county centroids (unless designated as point data by observer).

5. Extension specialists/state officials are authorized to share observations of non-regulated supervised pests (P3) with individual company representatives, individual crop consultants, and other professionals. Designated Extension specialists are authorized to share observations of non-regulated pests made in their state with the public in the form of interpreted county values (2nd exception to rule 2). Shared P3, and P4 observations are displayed on maps at county centroids (unless designated as point data by observer).      

iPiPE Data Viewing

6. Authorized users view their own observations at point locations on maps while all other observations are represented at the county centroid. A user who is part of an entity participating in iPiPE (e.g., company or PPQ) views observations made by other members of the entity at point locations. iPiPE uses the county as the default setting for data representation to protect the privacy of participating individuals and companies. At data entry, a user may override the default setting and specify that other iPiPE participants may view an observation at its point location. Participants may join a group in iPiPE composed of individuals who agree to share pest observations at the entered resolution.

7. Authorized federal users may view all observations submitted by USDA APHIS PPQ and other federal officials including regulated quarantine pests confirmed by a qualified laboratory operated by USDA APHIS PPQ as point data. Data for pest categories (P2-P4) are represented on the same maps at the county centroid (unless observer grants permission to view as point data). 

8. Authorized Extension specialists/state officials may view all observations submitted by Extension specialists/state officials for their state as point data on maps. All other data for pest categories P2-P4 (and those shared for categories P1) are represented on the same maps at county centroids (unless observer grants permission to view as point data). 

9. Authorized Company representatives may view all observations submitted by employees of the company as point data. All other data for pest categories P2 and P4 (and those shared for categories P1 and P3) are represented on the same maps at county centroids (unless observer grants permission to view as point data). 

10. Individual crop consultants/other professionals may view their own observations as point data. All other data for pest categories P2 and P4 (and those shared for categories P1 and P3) are represented on the same maps at county centroids (unless observer grants permission to view as point data). 

iPiPE Data Export  

11. iPiPE participants may export their data and products displaying their data.  Data Products are maps, graphs, and tables containing pest observations.  Data Products can be exported from the system if all the data displayed on the product belongs to the exporting individual.  

12. Group Leaders can create and export Data Products containing observations provided by group members.  A group is composed of individuals who agree to share pest observations at the entered resolution into iPiPE.  A Group Leader is the individua Leader who is responsible for organizing and managing the group.  Groups are created at the initiative of the Leader and through an iPiPE administrator.  To join a group, participants must apply to the Leader.  Group members agree to allow the Leader to create Data Products and use them for the benefit of group members and other stakeholders.